Trinity Auto Parts — Billing & Quotation Portal

Total Quotations

0

Total Billed Revenue

$0

Pending Payments

$0

Active Shipments

0

Quick Workflow Shortcuts

Active Staff Performance

Recent Quotations & Activity

Quote #	Customer	Vehicle & Part	Staff	Net Min Price	Final Quote	Status	Actions

1. Customer Details (From Web Form / Phone)

Customer Name *

Phone Number *

Email Address

Delivery Address / Shop

2. Part Details & VIN Decoder

VIN Number (17 Characters) — Auto-Decode

Year

Make

Model

Part Name *

Part Number (OEM)

Condition

Part / Landing Page Screenshot (Review Reference)

Drag & Drop screenshot or click to upload

Attach a supplier listing, yard quote, or part photo

Warranty Notes

3. Billing Formula & Margin Calculator

Cost Price ($) *

Shipping Cost ($) *

Gross Profit ($) *

Tax Rate (%) Apply sales tax

Cost Price: $0.00

+ Shipping: $0.00

+ Gross Profit: $0.00

              = Gross Selling Price:
              $0.00
            

+ Estimated Tax (8.75%): $0.00

Net Selling Min Price:

Minimum viable price for employee quotation

$0.00

Final Quotation / Selling Amount ($) (Manual Entry)

Ready Margin: 0%

Customer Pays (Total)
Final amount + sales tax
$0.00

Quote #	Date	Customer	Vehicle & Part Details	Staff	Net Min	Final Quote	Status	Actions

Invoice #	Date	Customer	Part Details	Staff	Subtotal	Shipping	Tax	Total Billed	Payment	Actions

Record Customer Payment

Select Unpaid / Pending Invoice *

Payment Amount ($) *

Status Set from the amount paid. To return money, use Issue Refund below.

Payment Method

Transaction / Ref ID

Payment Notes / Receipts

Real-Time Payment Ledger

Invoice #	Customer	Billed	Collected (Net)	Status	Method

Payments Received

One entry per payment taken, with the staff member who took it. A split payment shows as two entries rather than overwriting the first.

Date	Invoice #	Customer	Amount	Method	Reference	Taken By

Refund Ledger

Every refund is written once and cannot be edited or removed from this portal. Correcting a mistake requires the Supabase dashboard.

Refund #	Date	Invoice #	Customer	Amount	Reason	Method	Issued By

Dispatch & Shipping Dispatcher

Select Invoiced Order *

Carrier *

Tracking Number

Shipment Status

Auto-Generated Tracking Link

Delivery Notes / Receiving Instructions

Active Tracking & Deliveries

Order #	Recipient	Carrier	Status	Actions

Employee Sales & Quotation Leaderboard

Category Revenue Breakdown

Full Operations Staff Report

Employee Code	Staff Name	Role	Quotes Generated	Deals Closed	Total Billed Value	Refunded	Collected (Net)	Outstanding	Conversion Rate

Admin Action Log

Every refund and every dismissal, plus every failed password attempt. Written by the database itself — the portal can read this but cannot add to it or change it.

When	Action	Invoice	Staff	Result	Detail